If you are passionate about technology and working toward a more sustainable and equitable future, come join our close-knit team of professionals! PRI is a digital consultancy that leverages strategic thinking, engineering, and storytelling to create impactful digital experiences for mission-driven organizations. We seek highly motivated, creative problem-solvers who bring diverse perspectives. We are based out of New Jersey, but are a globally distributed team.

We are seeking a highly detail-oriented, resourceful part-time or more Executive Assistant & Bookkeeper. The successful applicant will support our Director of Operations and CEO with a range of logistical needs, including operational projects, administrative tasks, and schedule management. Applicants must have a good working knowledge of modern productivity software, accounting software, and operations in a modern, remote office environment. We’re looking for someone with prior experience working with senior executives and/or senior creatives who will help us run more effectively.

We anticipate a part-time schedule of 24 hours per week during normal business hours to start with the ability to take on more responsibility.

Role and Responsibilities

  • Manage professional calendar and schedule for the CEO, including agendas, mail, email, calls, travel arrangements, expense reporting, and other company logistics
  • Perform bookkeeping duties such as accounts payable, accounts receivable, invoicing, and collections each week
  • Perform administrative office support, such as ordering and stocking office supplies, physical and digital filing, sorting and sending mail, and running errands
  • Support the Director of Operations with preparatory tasks on operational projects like insurance renewals, software implementations, staff trainings, etc.
  • Provide support on any special projects that may involve research or planning
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Other related duties as assigned

Knowledge and Skills

  • Minimum 2 years of professional experience working as an office manager, office assistant, or executive assistant for a senior executive
  • Experience interacting with executive-level clients and stakeholders
  • Experience using a range of productivity tools (i.e. Google Docs, Office, Slack, Harvest)
  • Proficiency with QuickBooks and QuickBooks Online
  • Proficiency with Excel and/or Google Sheets
  • Demonstrated ability to learn on the job and juggle multiple tasks
  • Ability to work independently and prioritize work effectively and within established deadlines and timeframes
  • Ability to perform in a fast-paced and high-impact work environment
  • Strong written and verbal communication skills
  • Strong discretion and judgment
  • Creative and resourceful
  • Passion and pride in your work

Nice-to-Haves

  • Small business or agency experience
  • Foundational understanding of nonprofit organizations and/or campaigns
  • Interest in creative agencies and design

More About Careers at PRI

  • As a BIPOC-owned organization, we embrace inclusivity and diversity.
  • We put our values at the center of all we do, and we seek candidates who do the same.

Please note we will not accept applications that do not include a cover letter and fully completed survey responses.